Expense Tracking
Scan Receipts App
Never lose a receipt again. AI automatically extracts amounts, dates, and vendors. Organize expenses for tax prep, reimbursements, and warranty claims—all on your iPhone.
Never lose a receipt again. AI automatically extracts amounts, dates, and vendors. Organize expenses for tax prep, reimbursements, and warranty claims—all on your iPhone.
Paper receipts are a productivity nightmare. They fade, crumple, get lost in pockets, and pile up in shoeboxes. When tax season arrives or you need to file an expense report, you're left sorting through months of faded thermal paper, trying to decipher amounts and dates.
The solution isn't just taking photos—it's intelligent scanning that extracts data, organizes receipts automatically, and makes everything searchable. With AI-powered receipt scanning, you snap a picture and the work is done. Amount, date, vendor—all captured instantly and organized for when you need it.
Point your camera at a receipt and ScanLens automatically detects the edges, corrects perspective, and enhances contrast. Works on crumpled receipts, poor lighting, and faded thermal prints. The AI is trained on millions of receipt formats worldwide.
OCR plus specialized receipt parsing identifies key fields: total amount, subtotal, tax, tip (for restaurant receipts), date, time, merchant name, and address. The AI understands receipt layouts from major retailers, restaurants, gas stations, and more.
Based on merchant recognition and extracted items, receipts are automatically tagged with categories: groceries, dining, transportation, office supplies, medical, and more. Override or add custom categories anytime.
Receipts sync across your devices via iCloud. Search and access from iPhone, iPad, or Mac. Everything is backed up automatically—if you lose your phone, your receipt archive is safe in the cloud.
Traveling employees, freelancers, and consultants need organized expense documentation. Scan receipts as you go—at the restaurant, in the taxi, at the office supply store. When it's time to file expenses, everything is already organized with extracted totals ready to export.
Business deductions require documentation. Whether it's home office supplies, vehicle expenses, or business meals, scanned receipts provide the proof you need. Organize by tax category throughout the year, and export for your accountant at tax time.
Electronics, appliances, and furniture often have multi-year warranties. When something breaks, you need the original receipt. Scan receipts for major purchases immediately and tag with "warranty"—you'll find them instantly when needed, even years later.
Understanding spending requires data. Scan receipts to track where money goes. Category totals reveal spending patterns: too much on dining out? More grocery spending than expected? Receipt data makes budgeting concrete.
Return policies typically require original receipts. Scan every receipt the moment you make a purchase. If you need to return something, pull up the digital receipt—many stores accept scanned copies, and if not, you have the exact date and amount to locate the transaction.
The IRS accepts digital copies of receipts as valid documentation for deductions. Here's how to use receipt scanning for tax purposes:
For deductions, you need records showing the amount, date, place, and business purpose of expenses. Scanned receipts satisfy the "records" requirement. The digital image must be legible and accurately represent the original.
| Tax Category | Example Expenses | Retention |
|---|---|---|
| Business Travel | Flights, hotels, meals, car rentals | 7 years |
| Home Office | Furniture, equipment, supplies | 7 years |
| Vehicle Expenses | Gas, maintenance, parking | 7 years |
| Medical Expenses | Prescriptions, equipment, visits | 7 years |
| Charitable Donations | Cash, goods (with valuation) | 7 years |
When tax season arrives, export your categorized receipts. ScanLens generates CSV files that open directly in Excel or Google Sheets. Share the spreadsheet and linked images with your accountant, or use the data for self-filing.
The best time to scan a receipt is right after the transaction. Receipts are cleanest and most legible immediately. Thermal paper fades over time—some receipts become unreadable within months. Scan now, not later.
AI extracts data, but you know the purpose. Add a quick note: "Client lunch with John" or "Supplies for project X." This context is invaluable for expense reports and tax documentation, especially when reviewing transactions months later.
Create a tagging system that matches your needs. For business expenses, use categories that align with your expense report system. For taxes, use IRS categories. Consistency makes retrieval and export seamless.
Once a month, spend 10 minutes reviewing scanned receipts. Verify extraction accuracy, add missing notes, and ensure categories are correct. This small investment prevents a major time sink at year-end.
Yes, ScanLens uses AI to automatically extract key data from receipts including total amount, date, vendor name, and tax amounts. The AI is trained on millions of receipt formats and works with retailers, restaurants, gas stations, and more. Extracted data is searchable and exportable.
Yes, the IRS accepts digital copies of receipts as valid documentation for tax deductions. Keep receipts organized by category and year for easy retrieval during tax season or in case of an audit. Export options make it easy to share organized receipt data with your accountant.
ScanLens offers automatic categorization based on merchant recognition. You can also manually tag receipts with categories like Business, Medical, Travel, or Home, and create custom categories. Filter and search by category to quickly find specific expenses when needed.
Yes, ScanLens exports receipt data to CSV format, which opens directly in Excel, Google Sheets, or Numbers. Exports include date, vendor, amount, category, and any notes you've added—perfect for expense reports or sharing with accountants.
For tax purposes, the IRS can audit returns up to 6 years back in some cases, so keep receipts for 7 years to be safe. For warranties, keep until coverage expires. For returns, check store policies (typically 30-90 days). With digital storage, there's no downside to keeping receipts indefinitely.
Download ScanLens free and scan your first receipt in seconds. AI extracts data automatically—amounts, dates, vendors—all organized and searchable.